|
|
|
|
Home / Computers
7 Tips for Creating Effective E-Mail Messages
By:Mike Morgan
E-mail is quickly becoming the dominant form of
communication in the workplace. However, because it
allows speedy composition, less thought is given to the
message than when pen and paper, or even a typewriter,
was used in the office.
Poorly composed messages reflect poorly upon both you
personally and you as the representative of your
business. If you are moonlighting with your own business,
a poor first impression, even from something as innocent
as an e-mail message, can kill your chances of winning
that client.
Fortunately, there a few things you can do to ensure that
your e-mail message is both professional and effective.
1. Let It Simmer: Never send a message as soon as you are
finished typing it. Do something else for at least
ten minute -- let it sit overnight, if possible --
then come back and reread and edit the message.
Looking at it again with a "fresh eye", you will be
more likely spot errors.
2. Read It Aloud: Reading your message aloud allows you
to catch more subtle errors, such as awkward phrasing
and sounds.
3. Read Slowly, or even one word at a time: This will
help you catch double-keyed words and habitual
misspellings (for example, I frequently leave off the
"r" in "your")
4. Clean Up Your Language.
Always assume that every e-mail, no matter how
confidential, will be forwarded, and eventually land
on yours boss's desk!
Strike any off-color, sexist, profane, or otherwise
objectionable language.
5. Cut Unnecessary Words and Phrases (or fluff)
Replace phrases such as "In the event that we ..."
with "If we ...".
6. Give clichés the ax.
7. Run the Spellchecker ...
... but remember that a spellchecker will not catch
words that are spelled correctly, but used
incorrectly, such as the use of "your" instead of
you're".
Follow these tips and you'll consistently produce effective
emails of a professional nature.
About the Author
Mike Morgan produces a bi-weekly email newsletter, "The
Moonlighting Parent", containing "real" extra income ideas
for parents. No MLM. No Chain Letters. No Hype.
http://groups.yahoo.com/group/moonlightingparent
Article Source: http://www.dailynewarticles.com
More Articles from Computers Category:
Find The Best Deals And Discounts In Computer Sales
Get Great Prices and Bargains In Computer Sales
Choosing The Best Computer Printer Ink Kit
Computer Printer Ink Getting More Affordable
How Digital Cameras Work
Is It Wise To Buy Refurbished Merchandise?
Benefits of Using a Dedicated Server
Ask Whois - Find the Truth About Websites
Some Essentials You Need To Know To Choose The Right Printer
How To Choose A Printer That Will Do The Job For You
A Look At Bluetooth Security
Top PC Hardware Accessories to Boost your Gaming Performance
Bluetooth Profiles Explained
Bluetooth Wireless Operation
Finding Hip Hop Mix Podcasts
|
|
